Barefoot Bay Men’s Golf Association Page 1 of 3
Minutes – General Meeting – 1/22/2020
Meeting called to order by the President at 1135 AM
A moment of silence was observed and the Pledge of Allegiance was recited by the membership.
Roll Call was requested by the President with the following results.
President – Ed Constantino Present
Vice President – Dave Connor Absent
Secretary – Ken Gionet Present
Treasurer –-Hugh Murphy Present
Tournament Chairman - Bruce Amoss Present
Scoring Chairman – Mark Lavaway Present
Verifying Chairman – Charlie Lefebvre Present
Rules Chairman – Bill Farynaz Present
Social Chairman - David Foisy Present
Publicity Chairman – Mike Lontine Present
Sunshine Chairman – Scott Carmichael Absent
Secretary’s Report – The secretary asked for a motion to accept the minutes of the previous general meeting as posted. Bud Henderson made this motion, 2nd by Carl Fuller and it was unanimously approved.
Treasurers Report – Hugh reported the balance at the end of December was $3845.00 and a current balance of $3997.00. We are currently a couple hundred dollars ahead of were we were last year. Hugh said that he has a report available to anyone that is interested showing in more detail all of our activity. Anyone interested can see him after the meeting.
A motion to accept this as read was made by Jim McSally, 2nd by Herb Steelman and it was unanimously approved.
Presidents Report – Ed thanked everyone for their support in electing him as President for the 2020 term.
Vice Presidents Report – Ed reported the following for Dave Connor in his absence. The Hole-In-One pool currently at $410 and that we currently have 144 members in the association.
Correspondence and Outstanding Bills – None
Bi-Law Proposed Changes – The Secretary announced to everyone that the Board is proposing one change to our Bi-Laws and two changes to our Rules & Regulations. He stated that a summary with the detail verbiage of each change and the Articles and or Sections affected have been posted on the bulletin board in the Pro Shop as well as the Men’s League Website for the last three weeks prior to this meeting. (See Attachment #1 at end) He gave a brief summary of each proposed change and why we are recommending that it be adopted.
A motion was made by Ken Schwendenman to accept the change to our Bi-Laws (Article III Section 2) seconded by Dale Silvester and was unanimously approved. This required a 2/3 majority vote.
A motion was made by Bill O’Donnell to accept the two changes to our Rules & Regulations (Article III Section 5, Article IV Section 1 & 3) seconded by Bob Hill and was unanimously approved. This required a simple majority vote.
The secretary reported that he will update all of these changes and the revised edition will be posted as soon as possible on our website.
Tournament Chairman - Bruce said that today’s match cancellation was due to the extreme cold wind chill forecast. He reminded everyone to keep an eye on the forecast because we do not usually cancel for just cool temperatures and if you decide not to play make sure you cancel be noon on Monday to avoid future play penalties. He also reminded everyone that the stand-by sheet is on-line now on our website. You can’t sign up for weekly play on-line but you can put your name on the stand-by list. He again reminded everyone that you must submit an envelope each week you want to play regardless of prior weeks submissions.
Scoring Chairman – No report
Verifying Chairman - Charlie informed everyone that we turn over around $10.000 each season to the pro-shop that goes towards chits. This is where a majority of your money goes for weekly play.
Rules Chairman - Bill informed everyone that we have thrown out all the scores from the first of our 4 scheduled championship matches. It will now be a best 2 out of 3 match tournament. This was because so many people picked up after reaching what they thought to be some sort of max score for a hole and did not put out. He stated in the strongest possible way the no one ever picks up in any stroke play game, period, and that a low net game is also stroke play. He advised everyone to always put out all the time on every hole or risk disqualification in what ever match they are playing. There are is no such thing as a “gimmie” in golf. This obviously excludes some types of specialty games like scrambles.
Bill requested that no one ask him rules questions while he is playing golf. It is against the rules for him to answer during play. Please see him after play is completed.
Bill explained numerous rules and answered members questions.
Social Chairman - David said that our picnic is scheduled for Saturday April 11th at Fishermans Landing in Grant.
Publicity Chairman – No report
Sunshine Chairman – Absent
Old Business - None
New Business - None
Our next scheduled meeting will be Wednesday February 26th immediatly following end of play.
A motion to adjourn was made by Dick Filby, 2nd by Herb Steelman and was unanimously approved.
Meeting was adjourned at 12:05 PM
Ken Gionet, Secretary.
See Attachment #1 below.
ATTENTION – BAREFOOT BAY MEN’S ASSOCIATION
BI-LAWS & RULES AND REGULATIONS CHANGES
PROPOSED CHANGES TO BE VOTED ON AT OUR JANUARY 22nd GENERAL MEETING
Summary of changes
ARTICLE III Section 2 (Bi-Laws – Requires a 2/3 majority vote)
This change is to allow for a more appropriate time-frame for the election sign-up
sheet to be posted and to clarify when the nomination process is closed in order to
allow sufficient time to prepare documentation for the election, like ballots, etc.
ARTICLE III Section 2
Section 2. The current President shall be the Chairman of the Nomination Committee of Board members for the upcoming Calendar Year. Candidates for elective office shall be nominated thru October and shall be presented for a vote by the members in attendance at the General Membership Meeting in November. All candidates must be available to attend 6 of the 9 scheduled Board Meetings each Calendar Year, and must be a Barefoot Bay Golf Course Member in good standing, and must be a Barefoot Bay Men’s Association Member in good standing,
Section 2. The current President shall be the Chairman of the Nomination Committee of Board members for the upcoming Calendar Year. Candidates for elective office shall be nominated from October 1st thru one week before our General Membership Meeting in November, at which time the nominations will be considered closed. This shall be done using a sign up sheet. These nominations shall be presented for a vote by the members in attendance at the November general meeting. All candidates are expected to regularly attend a majority of our monthly scheduled Board and General Membership Meetings each Calendar Year, and must be a Barefoot Bay Golf Course Member in good standing, and must be a Barefoot Bay Men’s Association Member in good standing.
Summary of changes
Article III Section 5 - (Rules & Regulations – Requires a simple majority vote)
It is proposed that this section be eliminated. This was included years ago when
the handicap information was not readily available. Now, it is available on the pro shop computer in the members area, on our website, on your computer at home, on your phone, etc. Also, starting 1/1/2020 the handicaps will be updated in the WHS (World Handicap System) every time a score is posted rather than bi-monthly making our ability to post this unmanageable. This is just some housekeeping changes necessary over time and changing needs.
ARTICLE III Section 5
Section 5. Handicaps for members of the association shall be reviewed bi-monthly and the current handicaps posted monthly.
Eliminate Section 5.
ARTICLE IV Section 1 & 3 - Summary of changes. (Rules & Regulations – Requires a Simple majority vote)
This is to change our Associations Year FROM (October thru September) TO (January thru December). This will make our associations year align with other things like the WHS , when the terms of our Board Members are active, eligibility for the number of matches required to attend our Christmas Party, Etc. This just make things a lot easier to manage with no downside. Requires verbiage in 2 sections to be changed. Also, we would like to add the ability to consider a prorated membership fee for a new member joining after the summer break.
ARTICLE IV Section 1.
Section 1. Payment for dues shall accompany application for membership. The dues for twelve (12) months shall be Twenty Five Dollars ($25.00) and cover the period from October 1st through September 30th, inclusive. All new members, regardless of when they join the Association, will consider to have paid from 1 October through 30 September of the current FY.
Section 1. Payment for dues shall accompany application for membership. The dues for twelve (12) months shall be Twenty Five Dollars ($25.00) and cover the period from January 1st through December 31st, inclusive. All new members, regardless of when they join the Association, will be considered to have paid from January 1st through December 31st of the current year. Any new member joining the association after the summer break will be considered for a prorated membership fee.
ARTICLE IV Section 3.
Section 3. Annual membership dues are due October 1st and, if not paid; the member will not be allowed to play until paid.
Section 3. Annual membership dues are due January 1st and, if not paid; the member will not be allowed to play until paid.